How to Connect & Use Indeed for Healthcare with YourMedSoft
Complete step-by-step guide to integrate Indeed for Healthcare with YourMedSoft. Learn how to connect Indeed for Healthcare, control Data In and Data Out, add records via + Add Data or CSV upload, and manage synced data in Hiring & Applicant Pipeline.
To connect Indeed for Healthcare to YourMedSoft, open Integrations & Sync (/portal/settings?tab=integrations), locate Indeed for Healthcare, and click "Connect". Once connected, the Sync & Data Control Hub opens automatically so you can pull candidates, applicants & resumes into Hiring & Applicant Pipeline (/portal/hiring), push job postings, clinical requisitions & placements out to Indeed for Healthcare, or add records via "+ Add Data" and CSV upload.
What You Need Before Starting
- Active YourMedSoft account with Administrator or Coordinator role.
- Active account on Indeed for Healthcare (API token optional — free CSV Batch / Sandbox Mode supported).
- Configured clinical roster or facility rate sheets in YourMedSoft Foundation.
Clinical & Regulatory Compliance Standards
- HIPAA & HITECH Data Safeguards: All API payloads transmitted between YourMedSoft and Indeed for Healthcare are encrypted in transit using TLS 1.3 with AES-256 encryption. PHI is strictly minimized according to minimum-necessary privacy rules.
- Electronic Record Retention: All synchronization logs and execution payloads are maintained in immutable audit storage in compliance with federal healthcare record retention requirements.
- Deduplication & Transaction Integrity: Automated idempotency keys prevent double-counting of timesheets, invoices, applicants, or clinician records during network retries.
Step-by-Step Instructions
Open Integrations & Sync & Locate Indeed for Healthcare
Log in to YourMedSoft with an Admin or Manager account. Click "Integrations & Sync" in the left navigation sidebar (or go to Settings > App Marketplace & Integrations). Search for "Indeed for Healthcare" or filter by the "Recruiting & Job Boards" category pill.
Connect Indeed for Healthcare (Live API Token or Free CSV / Sandbox Mode)
1. Obtain Credentials: Log in to your Indeed for Healthcare admin or developer console and copy your API Key / Access Token (and Account or Vendor ID if applicable). 2. Configure in YourMedSoft: Paste your Indeed for Healthcare token below, or leave the API Key blank to connect in free Sandbox Mode for testing. 3. Custom Endpoint (Optional): If your organization uses a custom Indeed for Healthcare subdomain or webhook listener, enter it in the Custom Base URL / Webhook field.
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Pull Data In (Inbound API Sync or CSV / JSON Upload)
Immediately after connecting, the "Indeed for Healthcare Two-Way Sync & Data Control Hub" opens automatically on the "Import (Data In)" tab. Click "Import from Indeed for Healthcare" to pull candidates, applicants & resumes via API, or use "Upload CSV / JSON File into Hiring Pipeline (Applicants) & Staff Roster" to batch-import records directly into Hiring & Applicant Pipeline (/portal/hiring).
Create & Push New Records (+ Add Data Tab)
Switch to the "+ Add Data" tab inside the Indeed for Healthcare Sync Hub (or click "+ Add Data" on the Connected Integrations bar inside Hiring & Applicant Pipeline). Fill out the quick form to create a new record in YourMedSoft and simultaneously push it out to Indeed for Healthcare.
Push Data Out (Outbound Sync & Formatted CSV Batch Export)
Open the "Export (Data Out)" tab in the Sync Hub (or click "Push Data Out" from Hiring & Applicant Pipeline at /portal/hiring). Select your active billing cycle or pay period, review the live record counts (Active Job Postings & Candidate Stages), and click "Export to Indeed for Healthcare" for direct API transmission or "Download CSV Batch" for manual upload into Indeed for Healthcare.
Configure Auto-Sync Rules & Verify HIPAA Audit Logs
Open the "Data Controls" tab to toggle Auto-Sync Data In (Inbound), Auto-Sync Data Out (Outbound), Sync Frequency (Real-time, Hourly, Daily, Manual), and Duplicate Record Handling. Switch to the "Sync Logs" tab at any time to inspect timestamped inbound/outbound receipts.
Pro-Tips & Best Practices
- Use the Connected Integrations bar at the top of Hiring & Applicant Pipeline (/portal/hiring) to trigger 1-click "Pull Data In", "Push Data Out", or "+ Add Data" without leaving your workspace.
- If your Indeed for Healthcare plan does not include API access, leave the API key blank to use CSV upload in "Import (Data In)" and formatted CSV batch downloads in "Export (Data Out)".
- Use the "Sync Logs" tab to verify timestamped inbound and outbound sync receipts for HIPAA and Joint Commission audits.
Troubleshooting & Operational Edge Cases
Issue: Indeed for Healthcare shows "Sandbox Mode" instead of "Live API Verified"
Operational Resolution: This means Indeed for Healthcare was connected without an API key. While Sandbox Mode lets you upload CSV/JSON files and test "+ Add Data" immediately, to enable live API calls open Indeed for Healthcare > "Manage Data & Sync" > "API Key" tab, paste your Indeed for Healthcare token and Account/Subdomain ID, and click "Save & Verify API Key".
Issue: Timesheet, candidate, or payroll batch rejected by Indeed for Healthcare
Operational Resolution: Check that all records in the batch have matching identifiers or email addresses in Indeed for Healthcare, or use the "Download CSV Batch" button in the "Export (Data Out)" tab for direct file import into Indeed for Healthcare.
Issue: Where do my imported records from Indeed for Healthcare appear?
Operational Resolution: Imported records from Indeed for Healthcare are saved directly into Hiring Pipeline (Applicants) & Staff Roster. Click the "Hiring & Applicant Pipeline" link inside the "Import (Data In)" tab or navigate to /portal/hiring in the left sidebar.
Frequently Asked Questions & Troubleshooting
What happens immediately after I save and connect Indeed for Healthcare?
As soon as you click Connect, YourMedSoft pins Indeed for Healthcare to your "Your Active Integrations" command center at the top of Integrations & Sync, adds a 1-click control bar inside Hiring & Applicant Pipeline (/portal/hiring), and automatically opens the 7-tab Sync & Data Control Hub with a "What Happens Next" walkthrough.
Where do I control Data In, Data Out, and add new data for Indeed for Healthcare?
In the Indeed for Healthcare Sync & Data Control Hub (accessible from Settings > Integrations & Sync or the bar at the top of Hiring & Applicant Pipeline): use "Import (Data In)" to pull records or upload CSV/JSON files, "Export (Data Out)" to push active job postings & candidate stages or download CSV batches, "+ Add Data" to create and push individual records, and "Data Controls" to configure automatic sync rules.
What specific data flows between YourMedSoft and Indeed for Healthcare?
The two-way integration handles: (1) Inbound (Data In): Receive candidate applications, resumes, and screening answers -> routed to Hiring & Applicant Pipeline (/portal/hiring). (2) Outbound (Data Out): Publish open travel, local contract, and per diem job listings -> sourced from Active Job Postings & Candidate Stages.
Does connecting Indeed for Healthcare incur any additional fees in YourMedSoft?
No. YourMedSoft provides native integrations with zero per-connection surcharges and zero middleware fees. You can connect using your Indeed for Healthcare API key or use free CSV Batch / Sandbox Mode.
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