Live OIG, SAM.gov & CDC SAMS checks, AI OCR, and complete compliance automation.
Expired licenses, unverified OIG/SAM exclusions, and missing CDC SAMS or TB clearances expose your staffing agency to severe malpractice liability, federal civil monetary penalties, and Joint Commission audit citations. YourMedSoft automates credential tracking with live HHS-OIG (LEIE & GeoHub), SAM.gov, and CDC SAMS (sams.cdc.gov) checks, Gemini AI Vision OCR, proactive 30/60/90-day alert matrices, and 1-click audit binders.
YourMedSoft Credential Compliance is an automated healthcare staffing credentialing system with built-in HHS-OIG (LEIE and GeoHub), SAM.gov Exclusions API v4, and CDC SAMS (sams.cdc.gov NHSN Level-3) credential verification. It leverages Gemini Multimodal Vision AI to extract license numbers, expiration dates, and compact status from uploaded documents, dispatches automated renewal reminders at 90, 60, and 30 days, and blocks uncredentialed workers from being scheduled.
Platform Architecture & Capabilities
Engineered specifically for clinical staffing coordinators, recruiters, and billing directors.
Live HHS-OIG (LEIE / GeoHub), SAM.gov & CDC SAMS Screening
Now available directly inside every clinician credential file: run 1-click federal exclusion checks across 84,000+ HHS-OIG LEIE records, CMS NPPES, and SAM.gov, and track CDC SAMS (sams.cdc.gov) NHSN Level-3 access.
- •1-click live screening against 84,000+ HHS-OIG LEIE records & CMS NPPES NPIs
- •GSA SAM.gov Exclusions API v4 integration + direct HHS-OIG GeoHub (geohub.oig.hhs.gov) links
- •CDC SAMS (sams.cdc.gov) NHSN Level-3 clearance tracking with immutable HIPAA audit logs
Gemini AI Multimodal Vision License & SAMS OCR
Clinicians or coordinators snap a smartphone photo or upload a PDF of any state license, OIG/SAM clearance, or CDC SAMS Level-3 confirmation. Gemini AI extracts the fields in seconds.
- •Auto-classifies nursing licenses, OIG/SAM clearances, and CDC SAMS (NHSN Level-3) documents
- •Recognizes multi-state eNLC compact designations and state licensing boards
- •Pre-fills verification records, reducing manual intake time by 90%
Automated 30-, 60-, and 90-Day Expiration Matrix
Stop tracking expiration dates on desktop spreadsheets. Automated daily cron sweeps trigger multi-channel email and in-app alerts to clinicians and admins before credentials expire.
- •Proactive reminders sent at 90, 60, and 30 days before license expiration
- •30-day rolling presets for monthly OIG/SAM exclusion re-verification
- •Urgent coordinator escalation at 14 days with schedule-freeze gates
Facility-Specific & Federal Compliance Packs
Load 1-click requirement packs for Travel Nursing, Home Health, Allied Health, Hospital Float Pools, Per Diem, and the new Federal OIG & CDC SAMS Pack.
- •1-click "+ OIG & CDC SAMS Pack" in Settings → Compliance
- •Mandatory vs. optional credential designations per role and facility
- •Automated compliance percentage score per clinician profile
1-Click Joint Commission (TJC) Audit Binder Export
When accreditation surveyors or state department inspectors arrive, generate a comprehensive, timestamped compliance audit packet covering all 10 TJC standards (including LD.04.03.09 OIG/SAM/SAMS) in under 60 seconds.
- •Instant PDF Credential Passport & CSV Joint Commission 10-Point Audit Packet
- •Includes primary source verifications, OIG/SAM/CDC SAMS checks, drug screens, and immunizations
- •Watermarked with agency credentials and audit generation timestamp
Built-In Client Operator Guide & Self-Service PDF / CSV Wallet
Both individual clinicians and agency admins can upload credentials as PDFs, images, or CSV spreadsheets. On upload, YourMedSoft automatically runs AI OCR and federal OIG/SAM/NPPES screening and shares the verified records with account owners.
- •Individual & admin PDF and CSV uploads in /portal/my-profile and /portal/credentials
- •Automatic background OIG LEIE, NPPES & SAM.gov screening on upload + manual push-button re-checks
- •Interactive "How Credential Uploads & Automated OIG, SAM.gov & CDC SAMS Checks Work" operator guide
Built to Meet Strict Clinical & Healthcare Labor Mandates
HHS OIG LEIE & GeoHub
Live screening across 84,000+ excluded individuals/entities and direct HHS-OIG GeoHub access.
SAM.gov & CDC SAMS (NHSN)
Federal debarment API v4 checks and CDC SAMS (sams.cdc.gov) Level-3 identity credential tracking.
The Joint Commission (LD.04.03.09)
Standard-aligned primary source credential verification and monthly exclusion tracking.
HIPAA & Zero-PHI Audit Logs
Immutable server-side verification logs with strict PII/PHI hygiene and multi-tenant isolation.
How It Operates in Real Time
Step-by-step execution designed to eliminate manual intervention between coordinators, clinicians, and facility supervisors.
Individual or Admin Uploads PDF, CSV, or Image
Clinicians (via My Profile → Credentials) or admins upload PDF licenses, CDC SAMS PDFs, or CSV spreadsheets—or select "+ OIG / SAM" and "+ CDC SAMS" quick presets.
Automatic AI OCR & Federal OIG / SAM / NPPES Check
On upload, Gemini AI OCR extracts fields and YourMedSoft automatically screens 84,000+ HHS-OIG LEIE records, CMS NPPES, and SAM.gov (with manual "Run OIG / SAMS Check" also available anytime).
Proactive 30/60/90-Day & Monthly Monitoring
Daily sweeps monitor expiration dates and 30-day exclusion windows, sending automatic reminders before renewal deadlines.
Audit-Ready Joint Commission Binder Generation
Account owners and admins view all clinician-uploaded PDFs/CSVs in real time and export a surveyor-compliant Joint Commission packet in one click.
Why Leading Healthcare Agencies Choose YourMedSoft
| Capability / Workflow | Manual Spreadsheets & Texts | Legacy VMS Software | YourMedSoft Platform |
|---|---|---|---|
| OIG, SAM.gov & CDC SAMS Checks | Manual lookups across 4 government websites | Disconnected spreadsheets & manual notes | 1-Click Live OIG LEIE (84k+ rows), NPPES, SAM.gov & CDC SAMS Hub |
| License & Clearance Data Entry | 10-15 min typing per document | Manual document review & typing | < 5 seconds (Gemini AI Vision OCR) |
| Expiration & Monthly Re-Screening | Color-coded Excel rows | Generic calendar reminders | Automated 90/60/30-day + 30-day OIG/SAM matrix |
| Audit Binder Production | 2-4 days pulling physical binders | 2-4 hours collecting portal PDFs | < 60 seconds (1-click surveyor PDF/CSV export) |
Common Operational & Technical Questions
Related How-To Documentation
How do I run OIG (LEIE / GeoHub), SAM.gov, and CDC SAMS (sams.cdc.gov) credential checks?
How to Connect & Use HHS-OIG LEIE & GeoHub with YourMedSoft
How to Connect & Use SAM.gov & CDC SAMS with YourMedSoft
How do clinicians upload licenses, certifications, and immunizations?
How do I generate an instant audit binder for Joint Commission surveys?
Operational Resources for This Workflow
How-To Guide: OIG, SAM.gov & CDC SAMS Screening
Step-by-step instructions for running live HHS-OIG LEIE/GeoHub, SAM.gov, and CDC SAMS (NHSN Level-3) checks.
Joint Commission 10-Point Credentialing Checklist
Audit-ready verification protocol for primary source licensure, OIG/SAM exclusions, and immunizations.
41+ State eNLC Compact License Map
Interactive map checking multi-state nursing licensure privileges and state reciprocity.