Scale Your Travel Agency with Automated 13-Week Contracts, GSA Stipends & eNLC Tracking
YourMedSoft unifies contract milestones, travel stipend calculations, multi-state credential verification, and client invoicing into one high-performance platform engineered for modern healthcare travel agencies.
Travel nurse staffing software by YourMedSoft manages the complete 13-week travel healthcare assignment lifecycle. It automates GSA-compliant non-taxable lodging and meal per diems, verifies multi-state eNLC nursing licenses in real time, automates hospital assignment confirmation contracts, and eliminates billing friction between facilities, agencies, and traveling clinicians.
Platform Architecture & Capabilities
Engineered specifically for clinical staffing coordinators, recruiters, and billing directors.
13-Week Contract Lifecycle & Extension Engine
Manage contract milestones, guaranteed weekly hours, shift schedules, and automated extension alerts 30–45 days prior to assignment conclusion.
- •Configurable 8, 13, and 26-week contract durations with automated milestone tracking
- •Guaranteed hours tracking with facility cancellation and floating rule enforcement
- •Automated 45-day extension prompts with 1-click contract addendum generation
- •Facility orientation checklists and unit credentialing compliance gating
GSA Stipend & Split-Pay Rate Architecture
Configure blended travel packages with taxable hourly base pay and IRS-compliant non-taxable lodging and meals stipends.
- •GSA destination rate lookup for meals, incidentals, and lodging maximums
- •Tax home verification repository with annual attestation re-certification workflows
- •Automated gross margin simulator calculating net bill-to-pay spread and burden
- •Overtime calculation based on regular rate of pay complying with FLSA standards
Multi-State eNLC & Compact License Monitoring
Maintain continuous multi-state licensing compliance with direct Nursys tracking, primary state of residence checks, and expiration warnings.
- •eNLC 41+ compact state validation matrix with real-time status alerts
- •Single-state endorsement tracking for non-compact jurisdictions (e.g., CA, NY, OR)
- •Automated 30/60/90-day license expiration notifications via SMS and email
- •Unit specialty certifications (ACLS, BLS, PALS, NIHSS) with OCR document parsing
Integrated Travel Timesheets & VMS Invoicing
Capture facility supervisor signatures, approve weekly travel hours, and generate consolidated Net-15 to Net-45 client invoices.
- •Mobile timesheet capture with supervisor digital signature and physical slip upload
- •Facility chargeback splitting across cost centers and specialty departments
- •1-click export to QuickBooks Online, CSV, and custom payroll systems
- •Automated deduction calculation for unworked guaranteed hour discrepancies
Built to Meet Strict Clinical & Healthcare Labor Mandates
IRS Revenue Ruling 2002-35
Accountable plan travel stipend rules ensuring compliant non-taxable per diem disbursements and permanent tax home verification.
NCSBN eNLC Compact Standards
Continuous multi-state nurse licensure compact verification preventing unauthorized interstate clinical practice.
FLSA Regular Rate Overtime Rules
Compliant overtime calculations factoring non-exempt travel stipends into weighted regular rates of pay.
Joint Commission Staffing Guidelines
Standardized 10-point travel nurse credentialing packets ready for instant facility compliance audits.
How It Operates in Real Time
Step-by-step execution designed to eliminate manual intervention between coordinators, clinicians, and facility supervisors.
Package Creation & Offer
Configure taxable hourly pay, GSA lodging stipends, and hospital bill rates with real-time margin modeling.
Primary Source Credential Gate
Validate eNLC compact license, drug screens, unit certifications, and facility orientation checklists.
Contract Generation & Signing
Issue customized 13-week confirmation contracts with digital signature capture across all parties.
Timesheet & Remote Verification
Clinicians log weekly shifts on mobile with digital supervisor approvals and expense receipts.
Extension Prompt & Re-Deployment
Trigger automated extension agreements at day 45 to retain travel clinicians without downtime.
Why Leading Healthcare Agencies Choose YourMedSoft
| Capability / Workflow | Manual Spreadsheets & Texts | Legacy VMS Software | YourMedSoft Platform |
|---|---|---|---|
| Contract Tracking | Clunky spreadsheets with missed extension deadlines | Siloed VMS software requiring double entry | Automated 13-week lifecycle with 45-day extension triggers |
| GSA Stipend Calc | Manual online lookups prone to IRS tax audit errors | Rigid payroll modules with fixed hourly calculations | Dynamic taxable/stipend split with GSA limit guardrails |
| Multi-State Licenses | Manual board-of-nursing lookups every month | Delayed nightly batch syncs with no OCR verification | Continuous eNLC tracking with primary state verification |
| Assignment Invoicing | Manual invoice generation taking 4-6 days per cycle | Complex billing systems requiring separate data entry | 1-click timesheet-to-invoice automation with VMS billing terms |
Common Operational & Technical Questions
Related How-To Documentation
Operational Resources for This Workflow
Travel Nurse Assignment Contract Template
13-week assignment agreement with guaranteed hours clauses and hospital floating policies.
Healthcare Staffing Gross Margin Modeler
Simulate taxable wages, non-taxable GSA lodging per diems, and net agency spreads.
41+ State eNLC Compact License Map
Verify multi-state compact nursing privileges in real time across 41 participating states.